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Concession Ledger icon

Concession Ledger

Track every dollar in your snack shop.

Simple prepaid account tracking for school, gym, club, and workplace snack shops.

Platforms

  • Web
Open web app
Concession Ledger hero visual

Overview

Concession Ledger helps organizations manage prepaid snack-shop accounts without spreadsheets. Create member accounts, record cash or check deposits, deduct purchases at the point of sale, and keep a searchable directory with a full audit trail. Invite other admins to collaborate, start free with up to 25 active accounts, and scale to Pro or Enterprise when you need higher limits or multi-location support.

Concession Ledger by Swizzle Works is prepaid account software for school, gym, and club snack shops. The name refers to a shopkeeper's ledger, not to poker or finance.

Category
Productivity
Platforms
  • Web

Key features

  • Account management

    Create member accounts with names, IDs, contact info, and notes.

  • Deposits & purchases

    Log cash or check deposits and deduct purchases with a clear description and amount.

  • Searchable directory

    Find any account by name, ID, or details and see the current balance instantly.

  • Full audit trail

    Every deposit, purchase, and adjustment is logged for transparent history.

  • Admin collaboration

    Invite team members as admins to share management securely.

Benefits

Prepaid balances for a snack shop that used to live in a spreadsheet.

  • Replace messy snack-shop spreadsheets

    Keep prepaid balances, deposits, and purchases in one place with a searchable member directory.

  • Transparent history for every account

    A full audit trail makes it easy to answer ‘what happened?’ without digging through notebooks.

  • Collaborate without sharing passwords

    Invite admins so coaches, volunteers, or staff can manage accounts securely together.

Use cases

Practical ways people use Concession Ledger day to day.

  • PTAs & school staff

    School snack shops

    Track student prepaid accounts, log purchases at the window, and keep balances accurate.

  • Clubs & recreation

    Gym and club concessions

    Handle member deposits and snack purchases without a dedicated POS system.

  • Office managers

    Workplace break-room stores

    Manage prepaid snack funds with clear records for finance and volunteers.

Screenshots

Visual previews for Concession Ledger.

  • Lincoln Middle School snack shop dashboard showing $372.43 total balance, 19 active accounts, and recent chip, pretzel, and soda purchases
    See every prepaid balance and today's snack activity in one dashboard.
  • Searchable member directory with names, student IDs, emails, and current balances sorted from high to low
    Find any student or member by name or ID and see the current balance instantly.
  • Isabella Cohen account with a $16.86 balance, family-account note, and a cash deposit plus snack purchases in the audit trail
    Open an account to deposit cash, deduct a purchase, and read the full history.
  • Record Purchase dialog adding $1.25, $0.75, and $1.50 for granola bar, Gatorade, and popcorn
    Log a purchase at the window with quick amounts and a clear description.
  • Reports page totaling $675.00 in deposits, $302.58 in purchases, and a $372.43 net balance across 25 accounts
    Deposits, purchases, and account status without opening a spreadsheet.

Early feedback

Each note includes a role or context. These are not App Store ratings or third-party review aggregates.

  • “We finally stopped fighting spreadsheets. Balances and purchase history are easy to find.”
    School volunteer coordinator · PTA snack shop
  • “Deposits and deductions are clear, and inviting another admin made shift coverage simple.”
    Club treasurer · Youth sports club

Frequently asked questions

Who runs the shop, what the ledger tracks, and how another admin gets access.

Who is Concession Ledger for?

Schools, gyms, clubs, and workplaces that run prepaid snack shops or concession stands and need simple account tracking.

Is there a free plan?

Yes. You can start free with up to 25 active accounts, then scale to Pro or Enterprise when you need higher limits or multi-location support.

Can multiple people manage accounts?

Yes. Invite other admins so your team can collaborate on deposits, purchases, and account updates.

Does it replace a full POS?

Concession Ledger focuses on prepaid account tracking and audit history. It is built for snack-shop workflows rather than full retail POS complexity.

Links & resources

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